FEATURES
All the essentials, without superfluous bells and whistles
STEP-BY-STEP
Save time, minimise risks and have the necessary documentation to hand at all times - with our comprehensive solution for data protection management.
1
Create a basis
Metasoul records the most important key points of your company in an easy-to-understand way and generates the majority of the required records.
2
Complete the documentation
The automatically generated documentation is completed in the second step. Our task management system provides clear and comprehensible instructions for this.
3
Protect data
Metasoul helps you to identify suitable technical and organisational measures (TOMs) and implement „data protection“.
4
Create and manage contracts
Data protection regulations require countless agreements and contracts with customers and partners. We help to manage these contracts and generate them at the touch of a button.
5
Continuous review and improvement
Our task management system regularly reminds you to check the current status of various entries, but also alerts you to any changes on the legal side. So you are always on the right page.
1
Create a basis
Metasoul records the most important key points of your company in an easy-to-understand way and uses them to generate a large part of the required records.
2
Complete the documentation
The automatically generated documentation is completed in the second step. Our task management system provides clear and comprehensible instructions for this.
3
Protect data
Metasoul helps you to identify suitable technical and organisational measures (TOMs) -> to implement „data protection“.
4
Create and manage contracts
Data protection regulations require countless agreements and contracts with customers and partners. We help to manage these contracts and will soon be able to generate them at the touch of a button.
5
Continuous review and improvement
Our task management system regularly reminds you to check the current status of various entries, but also alerts you to any changes on the legal side. So you are always on the right page.
Application goals
Organise & automate data protection
Data protection assistant
Create GDPR-relevant documents and processes through simple, guided processes.
Questions about your company. The assistant ensures completeness and
Up-to-dateness of your data protection documentation.
Advantages: Saves time, reduces errors, makes data protection management accessible to all
easy to use.
Task management
Keep an eye on open and recurring data protection tasks. Automatic
Reminders and deadline monitoring ensure that nothing is forgotten.
Advantages: More overview, less stress, higher degree of fulfilment of
Data protection requirements.
Documentation & evidence
Register of processing activities (VVT)
Create and maintain your register of processing activities in just a few clicks.
clicks. The data protection wizard guides you safely through all the necessary
Specifications.
Advantages: High level of detail, GDPR-compliant, available at any time and
exportable.
Deletion concept
Define and document deletion deadlines and processes for personal data.
Data. Metasoul provides support in designing the erasure concept.
Advantages: Better overview of deletion requests, creates trust with customers
customers and partners.
Risk management
Data protection impact assessments (DPIA)
Carry out structured data protection impact assessments for high-risk areas.
processing operations. Guided risk analyses and recommendations for action
help to identify and minimise risks at an early stage.
Advantages: Proactive risk minimisation, increased regulatory security,
documented decision-making.
Transfer Impact Assessments (TIA)
Evaluate international data transfers, simply and comprehensibly. Metasoul
offers country-specific risk profiles and suggests suitable protective measures
before.
Advantages: Proof of due diligence, simple documentation.
Technical and organisational measures (TOMs)
Record, manage and document all technical and organisational
Measures for the protection of personal data. The data protection assistant
helps to identify the right TOMs.
Advantages: Clear evidence, easy updating, auditable.
Inform & agreements
Generate & manage data protection notices
Create customised privacy policies for your website, apps,
services, personnel or other use cases - always up-to-date.
Changes are automatically versioned and documented.
Advantages: Always up to date, simple integration, GDPR-compliant
Fulfilment of the duty to inform.
Generate & manage order processing agreements (AVV)
Create, manage and archive AVVs digitally with service providers. Templates and
Wizards ensure GDPR-compliant agreements.
Advantages: Quick creation of agreements, centralised overview,
audit-proof filing.
Three steps to the data protection notice
1. create and complete the questionnaire
Create a new questionnaire in the data protection wizard. Select the appropriate questionnaire based on the purpose of the data protection notice (website, app, personnel, etc.). Complete the selected questionnaire and click on „Finalise“. If you are unable to answer certain questions, you can share the questionnaire with others who have the necessary knowledge.
2. generate data protection notice
Create the data protection notice either directly in the data protection wizard or in the „Data protection notices“ module. You can customise and change the texts as you wish. Click on „Done“ to generate the data protection notice.
3. integrate or export data protection notice
Simply embed the desired data protection notice on your website or app using the „Share“ icon via iFrame or JavaScript, share the HTML version via a direct link or download the data protection notice as a PDF.
FAQ
Frequently asked questions
Find out why MetaSoul is the perfect solution for your business.
How do I know which data protection measures I need to implement?
The GDPR imposes various requirements on companies to ensure data protection. Metasoul helps you to identify the right measures and, where possible, supports you in implementing them.
Is my company affected by the GDPR?
Almost certainly, YES. As soon as you process personal data, you are affected by the GDPR. This applies if you employ staff, have customers or offer services in general - every invoice for private customers usually contains personal data.
Why is data protection an ongoing process?
The environment in which you operate as an entrepreneur is constantly changing. The business model is adapted, new service providers help with the provision of services, new tools find their way into the company. That's why data protection is not a one-off matter, but needs to be continuously reviewed and adapted. Metasoul supports you with these recurring reviews and reminds you when it is time to take another look at your data protection documentation and the required measures.
For which companies is Metasoul particularly suitable?
We created Metasoul as a solution for SMEs and start-ups to make the burden of data protection (more) bearable. But to be honest: Metasoul works in every other company and is now also used in large corporations.
Can Metasoul also be used in English?
Yes, Metasoul is bilingual. You can switch between English and German on the platform at any time. The language in which you write content is up to you.
